Introduction
letter. They are written to complaint or inform something. These letters
include applications, letters to editors, official letters, letters to
and from organizations, government departments etc. These letters have
an objective or business-like style of writing.
1. Mentioning the subject is a must in a formal letter.
2. The formal letter should be brief, simple and concise.
3. It should focus on the issue rather than dwindling on various other elements.
4. Colloquial words or expressions must be avoided.
5. The imperative tone must be avoided in case of formal letters.
6. Coherence should be maintained.
7. Marks will be awarded on the use of appropriate style, language, content and expression.
8. Although, marks will not be deducted for exceeding the word limit, it is advisable to follow the given word limit.
Difference between formal and informal letters:
The basic difference between informal and formal letters is that of the receiver. Informal letters are written to friends, family, relatives, and other near and dear ones, while, the formal letters are written for official purposes or to write to the editor of a magazine, the commissioner, the principal of a school, etc. It is compulsory to include a subject in a formal letter which is not necessary in an informal letter. We usually add both the addresses in a formal letter while it is only important to write the recipient's address in an informal letter. The language of a formal letter is also very formal and precise while one is allowed to use colloquial language in an informal letter.
Need for Urgent Repair of Classroom
Answer:
Examination Hall
New Delhi-110062
Nov 25, 20xx
The Principal
ABC Public School
Uttam Nagar
New Delhi-110059
Dear sir,
Subject: Need of urgent repair of the classroom assigned to VIII-C
With due respect, I would like to draw your kind attention towards the poor condition of our classroom that is room no. 15 on the first floor of the school building.
Our classroom is in need of urgent repair. There is dampness in the walls and the roof. It not only smells bad but the plaster has also started coming off the walls. This may pose health hazards in the approaching winter. Moreover, students cannot concentrate on their lessons with uncomfortable surroundings.
As it is becoming increasingly difficult for us to continue studying in the classroom, I request you to arrange for our classroom to get repaired at the earliest. Meanwhile, please assign another classroom to us.
Yours sincerely,
Anil
Class VIII-C
Need for the Construction of Speed Breakers
Answer:
30 Sun Enclave
New Delhi
19 March 20xx
The Chief Engineer
Municipal Corporation of Delhi
New Delhi
Respected Sir,
Subject: Need for the construction of speed breakers in our area
I would like to bring to your notice the difficulty faced by the residents of Sun Enclave due to traffic snarls.
Though it is a residential area, a small factory built nearby has converted the by-lanes into a main road. A lot of heavy traffic has started moving through this area, creating problems for the pedestrians. Recently, two people were injured when they were hit by a fast-moving truck. Children are also suffering because of this as they are housebound.
It is for this reason that I request your department to construct speed breakers in this area as soon as possible. This will definitely put a check on the speed of vehicles, apart from allowing pedestrians to move freely. Your efforts would be highly-appreciated.
Yours truly,
Ashu Verma
Discrepancy in Books Ordered and Books Received
Answer:
DPC Public School
Ashok Vihar
New Delhi-110052
Nov 18, 20xx
The Manager
M/s Ratna Book Depot
Nai Sarak
New Delhi
Sir/Madam,
Subject: Discrepancy in books ordered and books received
I am a student of DPC Public School. Last week, I had placed an order of books at your book store. However, I regret to inform you that the books I received yesterday are not in accordance with the books I had ordered.
I had placed an order for class X textbooks of English and History, published by NCERT, but the books that were delivered to me belong to class XII. The invoice number mentioned on the parcel is RBD/162/089.
I request you to cross-check the documents and send the correct books as soon as possible.
Regards,
Anita
Problem of Underage Driving and Driving Without License
Answer:
A-32, PIC Apartments
Raj Nagar
Ghaziabad
June 21, 20xx
The Commissioner
Ghaziabad Traffic Police
Ghaziabad
Respected Sir,
Subject: Problem of underage driving and driving without license
I would like to draw your kind attention towards the increasingly rampant problems of underage driving as well as driving without license. I am sure that your department would be aware of these problems. However, we do not see any significant actions being taken towards curbing these problems.
These days, it is not unusual to see underage children and youngsters driving vehicles. On top of it, a lot of them do not have a valid license. Most of them flout traffic rules and do not care about the safety of others on the road.
You are, therefore, requested to put stringent rules in place so that instances of underage driving can be minimized. The efforts of your team in this regard would be much appreciated.
Yours truly,
Amita
Deteriorating Condition of Water Contamination
Answer:
New Happy Colony
New Delhi
July 06, 20xx
The Chairman
Managing Committee
New Happy Colony
Dear Sir,
Subject: Deteriorating condition of water contamination in the society
On behalf of the residents of our society, I would like to bring to your notice the increasing problem of water contamination in the water tanks of our society. The people are suffering from harmful diseases due to the presence of this dirty water.
The water tanks give a very putrid smell, which has compelled the people to wear masks. The water tanks have also become a breeding ground of mosquitoes which are causing fatal diseases. It is a serious concern as far as the health and hygiene of the people is concerned.
We anticipate the authorities to take an immediate action and pay heed to the poor condition of the locality. We request you to take necessary steps to improve the condition of the water tanks.
Yours faithfully,
ABC
Request to Get the Taps Repaired
Answer:
The Principal
AV Public School
Vira Nagar
Pune
17 January 20xx
Respected Madam,
Subject: Repair of two dripping taps to avoid wastage of water
I would like to draw your attention to the fact that the two taps near the canteen have been dripping for the last three days.
These continuously dripping taps have already resulted in a lot of water wastage. I reported the matter to the school head boy day before yesterday. However, no action has been taken so far. I am sure you would appreciate the fact that water is an extremely precious resource and we should always try our best to conserve it.
I request you to get both the taps repaired at the earliest so that no more water gets wasted.
Yours sincerely,
Bhavani Kapoor,
Class IX-A
Unhygienic and Unhealthy Food Being Sold in the School Canteen
being sold in the school canteen.
Answer:
The Principal
Homerton School
Ashok Vihar
12 Dec 20xx
Sir,
Subject: Unhygienic and unhealthy food being sold in the school canteen
As a student of your school, I would like to draw your attention towards the unhygienic and deteriorating quality of the food products sold in the school canteen.
Students eat such food and fall prey to food poisoning due to the deplorable condition of the canteen. There are many flies, insects and rodents in the canteen. It can be easily concluded that the unkempt and untidy kitchen of the canteen plays a vital role in students falling ill. Besides, it has been seen that the vegetables are cut on the floor and are not properly washed.
Therefore, I request you to look into the matter and take necessary steps as early as possible.
Yours faithfully,
XYZ
Student- XI C
Proposal of a Trip to Various Historical Monuments
Answer:
The History Teacher
ABC School
Gurgaon
May 19, 20xx
Dear Madam,
Subject: Proposal of a trip to various historical monuments
As you know, we have been working hard on the project “Our Historical Monuments” for the last four months. However, I feel that theoretical way is only a limited way of collating information.
I would like to propose an educational tour to Delhi, which is famous for its historical monuments. This will help the students to gain first-hand information about the art and architecture used to build
these monuments. The articles, pictures or any other information available on the internet or in the books can never give the insight we would get when we see the monuments on our own.
We would be highly obliged if you organize such a trip. I could get the information for the group trip and apprise you about the same.
Warm regards,
PQR
Student- X-A
Invitation to Judge the Inter-house Declamation Competition
The Principal
PQR Public School
New Delhi-110084
Nov. 16, 20xx
Respected madam,
Subject: Invitation to judge the inter-house declamation competition
I would like to state that the School House Council is organizing an ‘Inter-house Declamation Competition’ on Dec 12, 20xx. The topic for the competition is ‘India after Twenty Years’.
More than twenty students have already given their names for participation. An equal number of teachers are helping the students to prepare for the competition and to make the event a grand success.
On behalf of the Council, I would request you to grace this occasion by your presence and judge the competition. The competition will begin at 9:30A.M. in the school auditorium. I request you to kindly accept the invitation and send a confirmation of the same.
Yours obediently,
Shiva
Secretary
School House Council
Reporting the Theft of Bicycle
Answer:
56 A, DDA Flats
Jhilmil Colony
New Delhi-95
November 11, 20xx
The SHO
Police Station
Jhilmil Colony
New Delhi-95
Sir,
Subject: Reporting the theft of bicycle
I would like to bring to your kind notice the theft of my bicycle from the Main Market area of Jhilmil Colony.
I had parked the bicycle in the parking lot of the market at about 6:30 in the evening. I had locked it before entering the market. However, when I came back, the bicycle was nowhere to be seen. I checked with the adjoining shopkeepers but they had no clue whatsoever about the theft.
The cycle is a new red-coloured one. It has a red seat cover and broad rear tyres. I request you to take necessary actions to trace my bicycle at the earliest. Your efforts in this regard would be much appreciated.
Yours truly,
Pavan
Need for a Bus Stop
Answer:
C Block
Rani Bagh
New Delhi-110034
Nov 20, 20xx
The Editor
The Times of India
New Delhi-110002
Sir,
Subject: Need for a bus stop in C Block, Rani Bagh
Through the columns of your esteemed newspaper, I would like to draw the attention of Delhi Transport Corporation to the problems faced by the residents of C Block, Rani Bagh. There is no bus stop in our block and this is a cause of great inconvenience for all of us.
In order to board buses run by DTC, we usually have to walk to the next stop which is at a distance of two kilometers. This turns into a severe problem especially in the summer season. School children also have a tough time walking with a heavy load of books.
I am sure the concerned authorities will look into this matter and arrange for the construction of a bus-stop at C Block at the earliest. Their efforts in this regard would be highly appreciated.
Yours truly,
Shivam
Nice
ReplyDeleteOutstanding post I have gone through blog, basically it focused on Formal letter business and given important on content writing .
ReplyDeleteContent writing services Gurgaon
Really helpful.Especially to mention the examples of different types of formal letters.
ReplyDelete